Based in
Tampa, Florida
Delivery experience from
White & Case LLPBooz Allen HamiltonCognizant
Their people use it every day, with or without rules.
86% of mid-sized law firms use AI. 9% enforce a written policy.1
We make your firm’s AI defensible in weeks, not quarters.
Here’s how we’ll set it up.
Step 1
Find every AI tool and put rules around it
Three weeks. An inventory of the AI your people already use, a policy written for your profession’s rules, vendor reviews, staff training, and one compliance check running live.
| Tool | Used by | Status |
|---|---|---|
| Microsoft 365 Copilot | 41 staff | Approved |
| Research platform assistant | 18 staff | With conditions |
| Personal chatbot accounts | 23 staff | Not approved |
| Browser transcription add-on | 6 staff | Under review |
Illustrative example
Step 2
Rebuild one workflow inside the tools you own
Four to six weeks. One high-volume workflow, rebuilt with AI inside your existing systems, tested against your own past work and measured against how it ran before.
.sources
.intake
agent
.extract
agent
.classify
agent
.draft
.verify-and-sign
record
.matter
record
.billing
record
.measure-log
Illustrative example
Step 3
Measure what the AI does, every month
A short written report on adoption, accuracy and compliance against the baseline, with a review call each quarter and policy updates when your rules change.
Intake time is down to 14 minutes a matter, from 42. Two cases a week still go to a person, as designed.
Keep the review step09:12
Personal chatbot use fell from 23 staff to 4 after training. The remaining four are in the litigation team.
Schedule a team session11:40
Every filing this month passed the citation check before signature. One near miss was caught and logged.
Share with partners16:05
checks completed
100%
every filing, before signature
corrections per 100 items
3.1
down from 7.4 at launch
Illustrative example
20–150 people
Big enough to feel the risk. Small enough to move in weeks, not quarters.
Partners, administrators, COOs
You will be asked how AI is used in your firm. We make sure you have the answer in writing.
Law, Insurance, Title, Accounting
Work that runs on documents, deadlines and rules. That is where AI helps most and goes wrong fastest.
Who it’s for
Why Sterling
An honest comparison.
| Metric | Build it in-house | With Sterling |
|---|---|---|
| Time to a working system | 6–9 months | 3 weeks |
| Rules for your profession | You write them | Written and adopted |
| Tested before launch | Rarely | Against your own past work |
| Client data | Often leaves your systems | Stays in your tenant |
| After launch | Ad hoc | Measured every month |
| How you pay | Salaries and licences | Fixed fee |
How it works
Weeks of Foundation
AI inventory, policy, vendor reviews, training and one live compliance check.
Weeks of Workflow sprint
One workflow rebuilt, tested and piloted with your staff.
Months of Measure
A monthly report and a quarterly review, for as long as it is useful.
Team
“I’ve delivered AI at a global law firm with 35 engineers and a platform budget. Most firms don’t have 35 engineers. Sterling Cognition gets them the same outcome without one.”
Founder
PMP · CSM · Microsoft DP-900 · Microsoft AI-900
Previously at White & Case
Across a 35+ person engineering, data and architecture organization at a global law firm. Model evaluation across Anthropic, Google, AWS Bedrock and Azure AI Foundry.
Previously at Booz Allen Hamilton
Delivery lead on a $1.9M transformation program.
Previously at Cognizant
Azure data and AI programs of $1.7M, with delivery teams of 20.
FAQ
Most firms already use AI without written rules. In Florida that now reaches the courtroom: since June 15, 2026, whoever signs a court filing certifies that every authority it cites exists and is cited accurately. Other regulators are writing their own rules.5
No. We draft policies, checks and workflows. Your own licensed professionals review and adopt them, and they stay responsible for the advice your firm gives.
It stays in your systems. We work inside your environment with a scoped guest account. Our own tools only see public information, our templates and notes with client details removed.
Whatever fits, starting with what you already pay for. We have evaluated models from Anthropic, Google, AWS and Microsoft, and we resell none of them.
Every project is a fixed fee for a fixed scope: half when you sign, half on delivery. Monthly measurement is a fixed monthly fee. You never pay by the hour.
We are based in Tampa and meet clients in person across Tampa Bay. Work elsewhere runs remotely, with the same process.
Book a 20-minute call. We’ll show you where your firm stands and exactly what it takes to close the gap.